Back to Marketplace
n8n
Automation
Moderate
AI Invoice Processing with Notion
Monitors Gmail for PDF invoices, uses Gemini AI to verify and extract data, then logs invoice summaries and line items into two Notion databases with Google Drive archival.
0 views0 likes0 downloads
About this automation
This workflow automates your entire invoice intake process end-to-end. It polls Gmail every minute for emails with PDF attachments, uploads them to Google Drive, and uses a two-stage Gemini AI pipeline to first confirm the document is an invoice, then extract structured data (vendor name, total amount, and individual line items). Verified invoices are saved to a Notion Invoice Tracking Database and a linked Line Items Database. Non-invoice PDFs are automatically deleted from Drive to keep your folder clean.
Connected apps: Gmail · Google Drive · Google Gemini (gemini-2.5-pro) · Notion
What's included:
— Gmail trigger with PDF attachment filter
— Google Drive upload + download nodes
— PDF text extraction
— AI invoice detection (yes/no classification)
— AI data extraction with structured output (invoice name, company, total, line items)
— Notion invoice summary logging
— Notion line item logging with loop
— Auto-delete for non-invoice files
Prerequisites: n8n (cloud or self-hosted), Gmail OAuth2, Google Drive OAuth2, Gemini API key, Notion API token, and two pre-configured Notion databases (schema provided in the install guide).
Installation: Full step-by-step setup guide included — covers credential setup, Notion database schema, Drive folder configuration, and testing instructions.
Tags
invoice
automation
gmail
notion
google-drive
gemini
ai
pdf
finance
document-processing
Use cases
- Automate invoice collection
- Extract invoice data from PDF
- Log invoices to Notion
- Archive invoices to Google Drive
- AI document classification
What you receive
Included in the offer
- Monitoring of the agreed automation - Fixes after third-party API changes - Minor evolutions within the agreed scope - Messaging support with the announced SLA - Periodic report
Not included
- Redesigns, major new use cases, or new integrations unless quoted separately - n8n hosting, third-party subscriptions, API usage, or infrastructure costs - Primary passwords, permanent access, or credential storage by FlowMarket
Buyer prerequisites
Gmail OAuth2 account, Google Drive OAuth2 account, Google Gemini API key, Notion API token, two Notion databases (Invoice Tracking + Invoice Line Items — schema provided in install guide)
Required access
Gmail, Google Drive, Google Gemini (gemini-2.5-pro), Notion, n8n
FlowMarket facilitates the connection and payment. The service contract is between you and the seller, who remains solely responsible for delivery and outcome.
Reviews
No reviews yet.
Sign in to save this workflow to your likes.
Ready-to-import JSON workflowFree
Instant purchase: get the n8n file to import.
Assisted installation€30.00
The creator installs, configures and tests the workflow on your n8n environment.
Import workflow into your n8n instance, connect all 4 credentials (Gmail, Google Drive, Gemini, Notion), create and configure both Notion databases with correct schema, set up Google Drive folder, end-to-end testing with a real invoice, and a working setup ready to activate.
Setup guideMonthly maintenance€25.00/mois
Monthly check that all integrations are working (Gmail, Drive, Gemini, Notion), fix any broken connections due to API updates, minor workflow improvements, and priority support via messaging.
Optional: it will be billed separately after installation validation, only if you activate it.
Maintenance guideSign in to order in a few clicks.
Automation typeAutomation
LevelModerate
Downloads0
What you can get
The JSON file can give you a concrete base: automation logic and an n8n template when available.
With installation, the creator adapts the workflow to your tools, access needs and business rules.
If the need goes beyond a ready-to-import base, request a custom service or maintenance.
Sold by